Monday, March 2, 2009

How to recover Shift + Deleted folders/emails in Outlook?

How to recover Shift + Deleted folders/emails in Microsoft Outlook?

Ever wondered if you can really recover something in Windows, which you have Shift + Deleted? Well, you can do that at least in few cases (if not in all) - one of them being recovering folders/emails which you accidentally Shift + Deleted in your Microsoft Outlook (running with MS Exchange Server). I managed to delete one important folder this weekend and only then I could realize the importance of this feature.

As you would certainly be aware that a plain 'Delete' moves the particular email to the 'Deleted Items' folder, from where you can easily restore them unless they get permanently deleted from that folder once one of the two situations occur - either the Deleted Items folder exceeds its quota of storage or the deleted emails become stale more than the allowed number of days (which I guess is 20/30 days) - whichever happens earlier.

But, it's interesting to know that even a Shift + Delete, does not really instantly delete all the items permanently - not at least in case of Microsoft Outlook. It's just that you probably can't see an option to recover them with your default settings. You need to add one registry entry and that's it. They will be visible to you then and you can recover the same way as you restore deleted items from the 'Deleted Items' folder. How many of these emails, folders, or emails within the folders you can recover, again depends upon the two parameters - storage quota and the age of the Shift + Deleted emails. So, you probably need to act fast whenever you manage to lose your folders/emails accidently. Find below the steps which are required for this recovery:-

Registry Entry:
if not already there (it's required to be added only once after the installation of the client application), you would be required to add the below entry in your Windows Registry. Below are the steps:-

  • Run -> regedit
  • expand and go to SOFTWARE
  • expand and go to Microsoft
  • expand and go to Exchange
  • expand and go to Options
  • add the entry 'DumpsterAlwaysOn REG_DWORD 0x00000001 (1)'

Registry entry for recovering Shift+Deleted emails in Outlook
Microsoft Outlook -> Tools -> Recover Deleted Items...: If you want to recover a folder then simply select the corresponding mailbox and select 'Recover Deleted Items...', which will enable you select and recover the Shift + Deleted folders of that mailbox. If you want to recover emails then simply select the corresponding folder and do the same. It will show you all the emails of that folder available for you to be recovered (based on storage quota and age of the emails as discussed above). Please find below the sample screenshots for your reference:

Recover Deleted Items in Tools menu after registry entry
Recovering emails window where you can select which all to recover
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Federer said...

Thanks for this wonderful article

Federer said...

Thanks a lot

Anonymous said...

i got all the steps correctly & got recover delete items option enabled. But couldn't find any deleted emails. would you help me on this pls?

Geek said...

When did you delete those emails? It could b something to do with storage required for your deleted items and/or no. of days you deleted them.

Tom said...

This functionality is only available if the Recover Deleted Items server side switch is enabled on the Exchange Database. If you have this switch enabled you can specify the number of days to keep deleted items before they are purged.

tziyona said...

i was stuck on the stage of going to the "opsion" folder

can you help me?

Geek said...

Tziyona, what problem did you face while adding the registry entry? Did you not see 'Options' on your machine?

Which Windows version are you running?

Micheal mark said...

Marvelous work,i just want to drop a comment that i m new at your blog and really like what i m reading ,its a great work for me thanks.I will keep visiting.

jackson said...

Good job thanks keep sharing such kind of nice info.There are number of advanced recovery software and techniques to recover your deleted or damaged email files just in few steps.

Anonymous said...

Thanks, this saved my rear when I inadvertently deleted a bunch of email.

Philippines said...

this works! if you do not find your deleted folder, restore the latest email that you have deleted. then you will see the deleted folder under 'deleted items' thanks a lot! i found a gem :)

Marshal Hubs said...

I really like the idea to recover deleted email we can modify the Value data to 1 of DumpsterAlwaysOn. Sometime it is hard to get the output to recover accidentally or permanently (SHIFT +DEL) deleted emails you can try third party software such as Stellar Phoenix Deleted Email Recovery.

Anonymous said...

Awesome Man I just saved my ass!!

Thanks you..!

Lori said...

I don't know how it happened, but I deleted a folder full of important emails yesterday. THANK YOU. I don't know if it has anything to do with my version of Outlook or not, but it was: Exchange>Client>Options.

mchihiyo said...

wonderful thanks a lot